Terms and Conditions

These terms and conditions relate to any and all materials you submit to The Community Gallery project.

By submitting your contribution, you grant a worldwide, non-exclusive, royalty-free license to the Royal BC Museum and BC Archives to preserve, reproduce, and distribute your work as part of The Community Gallery project in keeping with professional ethical standards. This permission includes the right to modify your material to conform to the goals of the project, to reformat it as necessary to preserve its usefulness, and to make it available for educational, research, and promotional purposes outside of the project, in perpetuity and in all media formats.

The material you submit must have been created by you, wholly original, and shall not be copied from or based upon any other photographic, literary, or other material, except to the extent that such material is in the public domain, or you have the permission of the copyright owner, or its use is allowed by ‘Fair Dealing’ as prescribed by the terms of Canadian copyright laws.

In granting this permission, you warrant that:

  • you are 18 years of age or older or have permission from your parent or guardian, and have the full power and authority to consent to this agreement;
  • your submission does not infringe on any existing copyright or contain any libelous matter, nor invade any third party rights of privacy or publicity;
  • you agree to defend and hold harmless the Royal BC Museum, its board of directors, and its executive, employees, and agents against all claims, demands, costs, and expenses including attorney's fees incurred for any and all claims of copyright infringement or any other legal or regulatory course of action arising from the use of your material.

The Community Gallery project has no obligation to use or publish your contribution. You retain ownership of and copyright in the material you share and may revoke a submission at any time should you so choose.

Submissions to The Community Gallery may be:

  • published on the project website as a stand-alone story or within a collection of stories;
  • used for Royal BC Museum learning programmes;
  • used in physical and virtual exhibits; and
  • marketing and promotional material.

Your submission to The Community Gallery project will not automatically become part of the Royal BC Museum and BC Archives permanent collections. If you wish to donate physical or digital material to our collections, please contact the BC Archives at acquisitions@royalbcmuseum.bc.ca or the Royal BC Museum’s Modern History collection at modernhistory@royalbcmuseum.bc.ca.

Please be mindful of your privacy and respect other people’s privacy, as the internet is a public and dynamic medium. For information, please see the Royal BC Museum’s Privacy webpage, or contact the Information and Privacy Officer at privacy@royalbcmuseum.bc.ca.

Third-Party Use

The Royal BC Museum does not hold copyright for materials submitted to The Community Gallery. As such, the Royal BC Museum is not positioned to grant licenses to or approve requests from third parties to make use of content in submissions.

Contact the Royal BC Museum for other rights-related questions or, in certain cases, refer to the original contributor regarding the use of their content.

Note Regarding Privacy

The personal information on this form is collected under the authority of Section 5 of the Museum Act (SBC 2003, c.12) and Section 26 of the Freedom of Information and Protection of Privacy Act (RSBC 1996, c.165).

The Royal BC Museum is committed to a collaborative approach to the care and management of Indigenous cultural collections based on the recommendations of the United Nations Declaration on the Rights of Indigenous Peoples as well as protecting individuals’ personal information in accordance with requirements of the Freedom of Information and Protection of Privacy Act.

If you have any questions about your privacy, please contact the Privacy Manager, 675 Belleville Street, Victoria, BC V8W 9W2, by email at privacy@royalbcmuseum.bc.ca or by phone at 250-356-0698.